The short answer
At SoftSync Lab, custom software starts from ₹25,000 for a single module, such as attendance and leave, a lead pipeline or stock tracking. Most builds take 2 to 8 weeks. A system with several connected modules costs more, and you get a fixed quote after a free call. After launch you pay for hosting, and optionally a monthly support plan, but no per-user fees.
What decides the price
- How many modules. One module (for example attendance) costs far less than a full system with attendance, payroll, inventory and billing. Many businesses start with one module and add more later.
- How many rules and approvals. Multi-level leave approvals, shift rules, salary structures with PF, ESI, PT and TDS, or discount approvals all add work.
- Connections to other systems. Tally, Zoho, biometric devices, WhatsApp, email or payment gateways each need to be built and tested.
- Moving your old data. Importing and cleaning years of Excel sheets takes time, especially if the sheets are inconsistent.
- Who uses it and where. Separate logins for owners, managers, staff and field teams, and screens that work well on a phone at a site, add to the scope.
- Reports. Standard lists are quick. Custom MIS reports and dashboards for owners take longer.
How long it takes
Most builds take 2 to 8 weeks from the first call to going live. A single module with simple rules is at the short end. Several modules with integrations and data migration are at the long end. The usual steps are: understanding how your team works today, agreeing the scope and a fixed quote, building and showing you progress, importing your data, training your team, and going live.
Costs after launch
- Hosting and database. A monthly bill paid to the hosting provider. For small and medium teams it is usually modest, and you pay it directly.
- WhatsApp messages, if the system sends them: Meta charges per message and bills you directly.
- Support and changes. With us, the first 3 months of support are free. After that, a simple monthly plan is optional.
- No per-user fees. You own the code, so adding staff does not raise your bill the way a per-user subscription does.
Custom software or a subscription?
A ready-made subscription is usually cheaper to start and is a good choice when your process matches the product. Custom software makes sense when your rules don't fit (shifts, pay structures, site work, approvals), when per-user fees grow with your team, or when you want to own the system and the data. We compare the long-term cost in custom code vs SaaS subscriptions.
How to get an accurate quote
Bring three things to the first call: the Excel sheets or forms you use today, a list of who does what (for example "supervisor marks attendance, HR approves leave"), and the one problem that costs you the most time. With that, we can give you a fixed quote and a timeline.
Get a fixed quote
Tell us what you want to replace. We reply with a scope, a timeline and a fixed price.
Related: Custom software development · Custom HRMS · Custom CRM.
Frequently asked questions
What is the cheapest custom software I can get built?
At SoftSync Lab, a single module starts from ₹25,000, for example attendance and leave tracking, a lead pipeline with follow-up reminders, or stock tracking with low-stock alerts.
How much does a custom HRMS cost in India?
A single HRMS module such as attendance and leave starts from ₹25,000 with us. A full HRMS with payroll, PF/ESI, payslips and biometric integration costs more. You get a fixed quote after a free call. Most builds take 2 to 8 weeks.
Are there monthly fees after the software is built?
You pay your hosting and database bill directly to the provider, and Meta's charges if the system sends WhatsApp messages. Support is free for the first 3 months, then an optional monthly plan. There are no per-user fees.
Do I own the software?
Yes. You own the code and the data, so you are not locked in to us.